Short-term, on-demand support for facility and property management departments
How Can We Help?
With over 37 years of experience, we can assist with any part of your project. Choose from any array of services that we offer. Check out our service details outline for more information.
Adding staff to meet temporary peaks of construction activity is not the most efficient use of your general and administrative budgets. That’s where Matrix Program Management Services comes in. As each need arises, simply call in Matrix to support – not supplant – your facility team on specific assignments.
Matrix owes its only allegiance to you, the customer. Working as an extension of your staff, Matrix guides your project while you maintain full control of the decision process.
- We establish independent and realistic programming and budgets, and we represent your interests through acquisition, design, construction, commissioning, move-in and closeout.
- Our staff saves our fee many times over by working closely with the project team and by careful monitoring all project activities. We typically save our entire fee within the first two months of the project.
Contact us to learn how Matrix can complement your team. firstname.lastname@example.org
Managing the Details
Financial modeling of a project assists a client with defining the basic parameters and performance standards of a project and translating that information into land, building, parking and expansion requirements. Within these major headings Matrix will define estimated costs for land development, building shell and core construction and build-out cost including all finishes, fixtures, systems and equipment. The result is a baseline financial model to assist with corporate approvals, economic incentive negotiations, financing and land acquisition.
The success of the pre-construction and construction phases of a project’s development are contingent upon the timely and coordinated performance of the owner, design team and construction manager.
Matrix’s role is to act as an extension of the owner’s internal staff to support the competitive procurement of the project team members; the contract management of the engagements and to represent the owner throughout the development, construction and build-out process. Matrix assumes as much or as little of the day-to-day coordination of the project as the owner requires. Importantly, at no time in the process does Matrix supplant the owner’s role. Matrix’s role is to manage the process with peer level expertise while providing the owner with complete information to make timely and confident decisions.
Matrix’s knowledge of site development and construction costs, regional soil conditions, as well as recent experience within the local market help an owner make informed decisions on land purchases. By understanding the impact of the site development cost to the financial model, questions are answered before they arise. Our experience and objective evaluation of the merits of each site provide an appraisal that balances the cost of the land and cost of improvements so that each parcel is presented based upon the total projected development outlay.
Furniture & Equipment Planning
Matrix leads the analysis of procurement and installation options for owner-furnished items such as office and systems furniture, telecommunications and data, audio-visual systems and security. We work with the owner’s preferred vendors or select firms through a competitive bid process. Detailed request for proposal packages include program requirements, budget, schedule and the form of engagement. Upon appointment, Matrix coordinates the work to ensure that each owner-furnished item is installed and operational when the Project is complete.
Project Audit & Reconciliation
The complexities of construction can present unique challenges to reconciling a project’s costs. Even with clear lines of accountability, the overlapping responsibilities of the owner, architect, contractor, subcontractors and suppliers can be difficult to manage. Matrix’s independent audit services provide clients with the peace of mind that all costs charged to their construction project conform to the terms and conditions of the executed agreements. As part of our review, we will also confirm entitlement for cost overruns and scrutinize the compensation for additional work. Our field surveys will confirm the equipment being used in the construction of your project is as specified and that all warranties and test data have been provided to you as required. Lastly, prior to their expiration we provide warranty surveys to assure you have every opportunity for uninterrupted use of your new facility for years to come.
At Matrix we understand some clients only wish to engage us for discrete services in the development process. Matrix consulting services provides our clients with this flexibility including access to our strategic consulting relationships. Our consulting services include:
Estimating and Cost Management
The goal of the Matrix Cost Control System is to develop a platform that will accurately establish and track the budget and contingency against costs incurred and equally important, forecast costs to complete. The platform will include multiple cost centers within the project such as land development, shell building, general upfit, information services, equipment, furnishings, A/E fees, legal fees, relocation expenses, allowance, and changes. It will provide “real time” reports in any number of formats required by the client. Matrix adapts its cost reporting procedures to take maximum advantage of existing client’s cost accounting system and develop supplemental reports as required.
Matrix will also determine cash flow projections based on the length of the project and the percentage of the work completed during each phase of the project. Lastly, Matrix will recommend procedures that should be considered for incorporation during construction.
Successful projects begin with a management approach that integrates due diligence, programming, budget, design, schedule, logistics and construction. Matrix will work to assimilate the client staff and design team members and construction manager into an integrated Project Team. Matrix will organize the work by duties and responsibilities and lines of authority. All will be reflected in a Strategic Development Schedule.
Matrix will assist the client in determining the requirements for occupancy, phasing and project duration. We will establish milestones and major events, including client decisions and approval activities, procurement dates, construction milestones, phasing and handover. The schedule will be organized by responsibility, sequence and duration and will provide real-time scheduling support to the client, club members, the design team and other project team members.
In managing the project schedule, Matrix will develop additional individualized reports and special topic schedules as applicable, i.e. for design modification, special fit-outs, special close outs, testing, commissioning, etc.
Real Estate Development
For clients who wish to own their building but lack the experience to develop the facility themselves or perhaps occupy the building in its entirety, Matrix can provide the technical resources, experience and financial structure to make the project a reality.
Matrix’s detailed knowledge of the local market, the development process and costs and statutory process provide its clients with a unique perspective when evaluating existing building or land parcels and in determining whether to lease versus own. By utilizing Matrix’s program analysis and financial models our clients make confident real estate decisions. If leasing meets our client’s needs, Matrix has the resources and experience to lead a competitive build-to-suit bid process with qualified landowners and developers.